Meet With Me: Restrict your Custom Event by date

Custom Events can be configured to be ongoing (Availability By Day) or restricted to specific dates (Availability By Calendar Date).

How to restrict Custom Events by date:

  1. Create or edit a Custom Event
  2. Toggle the availability setting to "Availability By Calendar Date". 
  3. Click Save

You can change these settings at any time and they will not affect any previously scheduled meeting.

Meet With Me: Choose which calendars block your availability

You can choose which calendars Meet With Me will use to block your availability, and which calendars will be ignored.

For example; you may want to have your personal and work calendars block your availability, but ignore your colleagues shared calendars, birthdays, and other calendars that don't affect your availability. 

How to select Meet With Me calendars for availability.

  1. Go to: Settings > Calendar Settings
  2. Select which calendars you want to use to block your availability for Meet With Me meeting requests. 
  3. Click Save

You can change these settings at any time and they will not affect any previously scheduled meeting.

Upload your photo

Timebridge allows you personalize your account with an image that is included in all of your meeting invitations, reminders, and Meet With Me pages.

How to personalize all of your outgoing emails, notifications, and Meet With Me pages with your photo.

To upload, edit (or delete) your photo:

  1. Go to Settings > Account Settings
  2. Click on Change Image (A popup modal will open)
  3. Upload your image. (You can also change or delete photos)
  4. Click the Save button.

Uploading your photo or avatar will personalize all of your Timebridge communications.

Note: If you're logging in with Google and you have an image uploaded to your Google + account Timebridge will automatically import that icon for you. 

Meet With Me: Add New Custom Event Or Meeting

How to create and add a new Meet With Me custom event or meeting.

  1. Select "Meet With Me Settings" from the top navigation
  2. Click Add New Event Type button 
  3. Name your new meeting, add a description and select your options.

Once you have created your new Event or Meeting it will appear at the bottom of your Meet With Me Settings page. You can disable, enable, edit and change your custom events at any time.

Custom Event Types Options:

  • Event Name: This is the name of your event or meeting. Common names are descriptive like demo, lunch, training, or introduction.
  • Description: A short description of what you intend this event or meeting to be, and who should request this meeting with you.
  • Personal URL: /lunch /demo /office-hours... The URL that you can share to send others directly to your calendar to request this type of meeting with you. 
  • Restrict Meeting Type: Use this option if you want to restrict and lock the type of meeting. For example; you might want to make sure that this is a face-to-face meeting at a certain location or uses a specific phone number or video link.
  • Event Color: Changes the color of this meeting in your calendar so you can identify it instantly.
  • Duration: Set the length of your meeting.
  • Add extra time before and/or after: Use this to ensure that you have adequate time to prepare, travel, or to keep a little room between your meetings. 
  • Available Days: Limit the days that you'll accept this type of meeting.
  • Available Hours: Limit the hours during which you'll accept this type of meeting.
  • Schedule In Advance: Make sure that your meetings are scheduled anywhere between 1 hour and 1 week in advance.
  • Max Number Per Day: Limit the total number of this meeting per day.
  • Accept Automatically or Manually: Select "Automatically" to allow others to book this meeting directly into your calendar. Choose "Manual" if you want to view and approve requests yourself before they are confirmed.


Enable Meet With Me: Settings

How to get started with Meet With Me:

  1. Select "Meet With Me Settings" from the pull-down admin menu.
  2. Turn on "Meet With Me".

Turning this setting on will allow you to accept new inbound meeting requests. Turning it off will prevent new requests but will not affect any existing requests or meetings.

 

About Your Settings

Set your Meet With Me preferences to set your personalized URL and restrict when others can request meetings with you. These preferences can be changed at any time and will only affect new meeting requests, not existing meetings or invitations.

Personal URL: You many set and customize a unique URL that you can share with others, giving them the ability to request a meeting with you contingent upon your other settings. This email is public and can be used in your email footer, posted on a web site, or shared as a link.

Accessibility: Allow anyone to request a meeting, or restrict meeting request to those already in your contacts. (Of course you'll have to sync your Outlook or Google Calendar to have access to this option.) If you choose "Only My Contacts" your page will still be available but only people with an email address that is already in your contacts will be able to send you a new meeting request.

Calendars: Choose which calendars should block out times in your calendar. Leaving a calendar unselected will not block out that time. For example; you might want to block out time in your work and personal calendar, but leave holidays and birthdays available for others to request meetings.

Request Times: Allow meeting requests to be set for any time, or restrict them to only the times you have identified as your work hours. (You can edit your work hours under "Calendar Settings".)

Custom Event Types: Set up individual meetings or events with their own preferences.

Create and manage Groups

Groups allow you to easily set up recurring meetings with the same attendees.

How to create a Group in Timebridge:

  1. Select "My Groups" from the top navigation
  2. Click Create New Group button
  3. Enter a Group Name
  4. Enter the email addresses of those you want in the group.
  5. Click Create

 

How to manage your Groups:

  1. Go to "My Groups" from the top navigation
  2. Select the Group you want to edit or manage

You can manage and edit your groups by selecting a group including; meet now, add new member, schedule a meeting, email specific members or the entire group.

Inviting your Group to meet:

  1. Start typing a Group name in the Add Attendees field where you normally enter emails. Timebridge will recognize when you begin typing a group name and show it at the top of your options.
  2. Click on the group to load all of the Group members as individual attendees.

 

Reschedule a confirmed meeting

To reschedule a meeting that has already been confirmed:

  1. Go to: My Meetings
  2. Select the meeting you want to reschedule.
  3. Click on the Gear Icon and select Reschedule Meeting

You'll then be taken to your calendar to select some new times for the meeting that work for you. The people you've invited will receive an email that the meeting is being rescheduled will go through the same process of selecting meeting times that work for them.

Note: To reschedule meetings that are not completely confirmed, you'll choose "Propose new meeting times" instead of "Reschedule meeting".

Sync your calendar manually

Once you're calendar is connected to Outlook or your Google Calendar, Timebridge will automatically sync with your calendar every 5 minutes. (So some events may not show up immediately.) However, you can also sync your calendar manually.

To manually sync your Outlook Calendar:

  1. Right click on the Timebridge icon in your menu bar
  2. Click "Sync with Server Now"
 

To manually sync your Google Calendar:

  1. Login to Timebridge
  2. Go to: Settings > Calendar Settings
  3. Click "Sync with Google Calendar now"